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Office Services Coordinator

With over 1,200 employees across the globe, our Office Services team plays an integral role in maintaining and assisting our staff. They provide much - needed support to keep R/GA running smoothly and efficiently.

Here is what you should know if you want to be an office services coordinator at R/GA:

On any given day you might

  • Work directly with Travel Manager to plan comprehensive travel arrangements and coordinate car services, flight/rail/car rental arrangements, hotel accommodations, taxis, meal reservations, visa information, etc.
  • Coordinate and process business-related expenses
  • Work with office services team to provide a variety of administrative support
  • Assist with conference room bookings for the NY office
  • Liaise with other executive and administrative assistants on various projects and tasks
  • Participate in department/client meetings for administrative and project management support

The ideal person

  • Must be a “people person”
  • Has a positive “can-do” attitude
  • Patience and being Proactive is essential in this role
  • Has excellent written and oral communication skills
  • Can prioritize, multi-task and remain flexible in a fast-paced and high-pressure environment
  • Has very strong attention to detail and organizational skills
  • Has strong interpersonal and relationship-building skills
  • Is a natural team player
  • Is adaptable and nonresistant to changes, as dictated by evolving office environments
  • Is willing to work flexible schedule ( some late hours and weekends); hours must align with New York Head Quarter hours

You bring

  • 2+ years' administrative or  customer service experience
  • A Bachelor’s Degree in Hospitality management or relevant
  • Proficiency in Microsoft Outlook and the Microsoft Office suite
  • Experience working in a client-facing environment
  • Intermediate English language skills ( Written & Verbal),  knowledge of additional languages is a plus

Bonus points

  • If you have experience with Concur Travel and Expense 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status 

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