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Office Manager

With over 1,800 employees across the globe, our Office Services team plays an integral role in maintaining and assisting our staff.  They provide much needed support to keep R/GA running smoothly and efficiently. R/GA Berlin are looking for an experienced Office Manager to help us set up a new home and be responsible for the day-to-day running of the Berlin office. They will work closely with R/GA Facilities Manager, Europe to deliver all the below to ensure streamlined processes between London and Berlin.

Here’s what you should know if you want to be an Executive Assistant at R/GA:

On any given day you might

  • Manage the diary, expenses & travel for Managing Director
  • Answer and forward incoming calls
  • Meet and greet all visitors
  • Assist with travel arrangements: flights, taxis, hotels, visas, restaurant bookings for employees both in Berlin and London
  • Assist with processing of expenses in SAP for employees both in Berlin and London
  • Co-ordinate meeting room bookings and catering requirements, possible set up and clear of meeting room if required
  • Order stationery consumables and office supplies including general & printed stationery, water, photocopier paper etc
  • Sign off invoices related to office costs, handle incoming & outgoing post
  • Update staff photos and phone numbers when required
  • Liaise with building’s Facilities Manager regarding shared services for example; cleaning, security, maintenance, waste disposal, recycling
  • Set up desks for new starters including IT requirements, desk, chair, pedestal, stationery, mobile phone
  • Liaise with leavers to ensure expenses are submitted up to date, return of IT equipment, mobile phone
  • Ensure an appropriate the look of the Agency at all times

The ideal person

  • Demonstrates excellent attention to detail
  • Is a good communicator who can liaise with a range of people at all levels
  • Fire marshal & first aid trained and ensure office is compliant with local H&S legislation
  • Is hands on, organised, can prioritise and multi-task
  • Has prior administrative experience
  • Is proficient in Microsoft Office including Outlook and Lync
  • Is fluent in German and English

R/GA is committed to pursuing diversity, inclusion and fairness at every level of our organization. We believe in valuing the differences of all our employees.

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